Product Questions

 

Paper Vendor

 

Posted: 1 August 2009

 
I think I may be in a pickle, Hal. Many versions ago I had all my paper entered as In Stock. Now I would like to assign a Vendor to a paper so I know where to order the best price from. In other words, I would like to show that XYZ Paper company is my distributor for Cougar Text/Cover. This way I, or anyone else, can tell which of our five distributors that comes from. I know I can assign a vendor in the buy as needed paper, is there a way to do it with In Stock as well?

The other dream would be to print a shopping list that would tell me I need to order x-number of sheets of whatever paper from the appropriate vendor, but that might be asking too much.

. . . . .  Craig
 

Assigning a vendor to in-Stock paper is doable. I'll see if I can make that change when we upload the upgrade for the revised help files. The Shopping List would also be modified to include the name of the vendor. As it is, the list can already be sorted by Date, Category, or Vendor.

It's a Sunday afternoon, my Buffalo Bills just lost to the San Francisco 49's, and we've got to stop working these hours, Craig!

. . . . .  Hal Heindel

 
forum_shoppinglist

 
Excellent, now if you could get that list to print totals needed for each stock, instead of each job. In other words if I have five jobs using 1000 sheets of 100 lb gloss cover it will just tell me to order 5000 sheets, not print each job.

I know, I wouldn't be happy with a new rope!

. . . . .  Craig

 
How can I say no, Craig, with Christmas just around the corner. I'll see what I can do. I suspect it will have to be an additional list, not a modification of the one we use now. And here I thought I might be running out of things to do!

. . . . .  Hal Heindel

 
Thanks for the laugh!

. . . . .  Craig

 
Craig, half of what you were asking for is done. The new setup files were uploaded this afternoon. All four paper categories now include the vendor. Let me know if this works for you.

Reworking the shopping list is number three on our to-do list. Updating the various help files and rewriting the user manual to reflect all the improvements in version 2008.3 is number one, with a change to the booklet module being number two.

I'm not happy with the way inserts work. Nothing major. Just think it's too automated and can be improved. We'll probably end up with a button that lets you specify "this is an insert", instead of automatically designating it as an insert when the page size is smaller than that of the booklet.

. . . . .  Hal Heindel

 
Hi Hal, Happy New Year. I think the vendor tag is a good one. The insert mod also sounds Ok. If it is possible can you enable the pad option in finishing when you produce an NCR job as I am unable to find a way of setting this and I'm having to write it on the job ticket.

. . . . .  Clive Jaques

 
Hi Clive, All the best for the New Year to you as well.

I think I know what you're looking for. The reason padding doesn't show up for carbonless forms is because it's already included in the price. Enabling a padding option in postpress would charge for it twice. On the other hand, you probably want to keep your production people from sending out carbonless sets unpadded, and I know how that goes ("Anybody see where it says padding on the job ticket? ... show me where it says padding ... go ahead, I'll wait!").

If I'm right on this, we can simply add a "Padding included" line for carbonless sets under Postpress, marked N/C. Let me know.

. . . . .  Hal Heindel

 
As usual you hit the nail square on the head. As long as it says it on the ticket and the quantity in each pad then there's no argument. Thanks and look forward to the fix. It's these annoying little complaints from the shop floor that makes life so worthwhile.

When did you last issue an update on the booklet section as mine is still mk1 but working well.

. . . . .  Clive Jaques

 
Glad the original Booklet Module is working well for you. The new one, uploaded yesterday afternoon, is even better. I wasn't happy with how inserts worked, and Craig brought up the issue of portrait vs. landscape. Both have been resolved.

In the original version, the program decided what was and was not an insert. If it was an envelope or a carbonless form, it was an insert. If it was smaller than the booklet itself, it was an insert. That actually wasn't the problem. What annoyed me was that whenever I changed an insert back to a signature, I had to manually figure out the product size. Keep the signature a millimeter too small, and it stayed an insert.

I don't tolerate stupid software, my own included, and that annoying wrinkle got old in a hurry. In the new version, you select beforehand whether it's an insert by ticking the check box shown in the attachment. If you untick the box, the program automatically snaps to the product size appropriate for the book size and trim.

I'll let you know when the padding fix has been coded.

. . . . .  Hal Heindel

 
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If I may chime in ...

I like the padding fix. It would help my part time guy as well. It amazes me how much he pays attention to those job tickets (which is a good thing). Since I take in the orders, I guess I don't really pay attention to the ticket. It's more like a hey-dummy-don't-forget-about-this-job ticket for me. I noticed the cutting is the same way. MF automatically adds in the charge so when I would put cutting into postpress (so it will show up in the job tracker), I noticed I was double charging. My solution was to go into My Shop and lower the price of cutting so when I add it in postpress it brings the cutting charge to my normal level. And if I forget to add cutting, there is still something there that MF automatically calculates so I don't totally loss my ass.

It turns out to be a win, win, situation - MF still auto calculates, my press guy has something to remind him to take the job to the cutting room (I assume he has enough common sense to determine the amount of cuts) and I have something that shows up in the job tracker. But it would be nice if MF would automatically mark the cutting box in post press without putting an extra charge. Or if I could just check the cutting box and MF would automatically put it on the job ticket in postpress (along with the amount of cuts) without charging so it will show up in the job tracker. Are any of those suggestions good, even feasible? Or, am I not using MF correctly?

Sorry for the long-winded post. It dawned on me a few weeks ago that I don't think I can run my shop without Morning Flight. Seriously.

. . . . .  Keith
 

Thanks, Keith. Music to my ears on a cold January morning. And no, you're not using the program wrong. On the contrary, that's some pretty creative tinkering under the hood.

After Clive's post, I began to wonder whether it wouldn't be a good idea to list all the included bindery on the job ticket, not just the padding of NCR sets. Now I'm convinced. I'll work on the revision as soon as I'm done with the booklet video I'm currently working on. Quote Sheets and Acknowledgments should probably stay as is, to prevent questions from the "inquiring minds" of customers.

. . . . .  Hal Heindel

 
Clive, Here is the change you asked for. I think we ought to show any included postpress only on Job Sheets and Job Tickets, not on Price/Quote sheets that end up with the customer. Could lead to silly questions. Let me know. The number of parts for Carbonless Sets is already part of the description in the current version.

Inserts for booklets have also been redone. Should have version 2009.2 up on the printfire.com web site in a few days.

. . . . .  Hal Heindel

 
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Looks like I opened a can of worms on this one but I think the add-ins will be a great help on the shop floor. About the booklet video, is there a section on how to make money from printing without letting customers into your life?

. . . . .  Clive Jaques

 
Yeah, guys, is there? Let me know, because if there is, I might consider reopening the Unitac print shop ... Naw, I love this job!

. . . . .  Hal Heindel