How do I do this?


Quoting Copies


Posted: 29 August 2011

I'm new to the world of copiers and am confused about how MF prices simple copies. How does MF recognize sets of originals that print both sides and one side only?

For instance, three originals, print 8.5x11, black only, 100 sets of 1/1 and 1/0  (will be collated and stapled). When I use the Product "Copies C1/1" and plug in 300 for the quantity and three for originals, it doesn't figure the price correctly or the amount of paper. MF says Paper = 300 sheets and copying price is same as 1/1.

What am I missing? Can MF handle odd number of originals?

. . . . .  Gary

Yes, Gary, as a stapled booklet. See the attached. Note that booklets can also be priced "unbound," as just a set of sheets. To price such a set for insertion into a 3-ring binder, you would have to add collating. Or, create a Custom Book item and check the "includes collating" box.

. . . . .  Hal Heindel


Hal, I was moving in that direction. But let me make sure I get this. Products in the Copies category can only be all one side, 1/0 or all two sided, 1/1, correct? MF will not correctly quote Copies with mixed originals/sides, unless you quote it as a book, correct?

One other related item: I have a stand-alone booklet maker used for collating and stitching my offset jobs. I use a different cost for this machine than collating in line on the Xerox. If I turn on collating and stapling, it uses the prices for my stand-alone booklet maker.

I'm guessing that the workaround for that is to set up different prices in MY Postpress for Xerox collating and stapling. Does that sound like the right idea?

. . . . .  Gary

If I may chime in ... that's how I do it, with My Postpress. You are correct with the mixed originals/sides - you have to do it as a book. I just did a copy job today where the first original was one-sided, the second and third were two-sided and the last original was one-sided, and then I used My Postpress for the three-hole drilling. But instead of calling it a "book" I changed the Product name to "Forms".

. . . . .  Keith

Gary, what Keith said - there isn't much I can add. You were on the right track with this from the start.

. . . . .  Hal Heindel

Thanks Hal and Keith. This works fine now that I know to treat mixed originals as a "Book." But as a relative newbie to MF, I don't think it is readily apparent that two sheets (with or without stapling) coming out of a xerox need to be quoted as a "Book". I think it would be helpful to new MF users to specifically point out in the users manual that mixed originals require quoting as a book. As always, thanks for your help.

. . . . .  Gary

Good Point, Gary. We did illustrate how to price custom carbonless as a booklet, and will do the same for custom copies in the next printing of the manuals. Thanks for the suggestion.

. . . . .  Hal Heindel

Follow up question: While estimating copies with mixed originals as a "book" certainly works, I seem to keep coming up with a flaw when I estimate two sided copies. Using "Copies, C1/1", the amount of paper needed is never correct.

Customer has two originals. Wants only 50 copies printed front and back. I choose Copies, C1/1 and plug in 100 for the quantity (the total quantity=50x2). The amount of paper needed for the job is just 50 sheets + overs. But MF says 100 + .

This seems to happen no matter the number of even originals and does the same thing in Quote book. Also, two originals printed front and back causes MF to add collating. But with a single sheet, there is no collating, finishing. What am I missing?

. . . . .  Gary

Hi Gary, The question of what quantity to enter comes up often enough that we covered it in our May FlyBy. The key principle bears repeating here:


If I understand your job description correctly, the quantity you want to enter is 50, not 100. True, you're running 100 impressions, but the quantity of copies you deliver to the customer is 50. Printed two sides, yes, but still 50. Your invoice will read 50 copies printed 2 sides.

If a customer walks in with two originals and wants one original printed on the front and the other on the back of the same sheet, the program automatically adds the cost of a second original, but does not add collating (see the attachment). On the other hand, if there are multiple originals in a single run (say an order for 100 copies, ten each from ten originals), the job would have to be collated and MF will charge for it.

. . . . .  Hal Heindel